How is accountancy evolving?

The new accountancy: the evolution and automation of your financial record keeping system

Philippe was the head of the IT department in a prominent accountancy company when he thought up the concept of his automated record keeping platform TOCO. In this article, he shares his views on the evolution of accountancy and what the future holds.

What is the biggest challenge in keeping records that entrepreneurs face today?

The mailman used to visit

Ask any entrepreneur what he expects of digitisation and you’ll most likely get the answer that things should be quicker, more efficient, cheaper and possibly in real-time. Recent history teaches us, however, that efficiency is not always the result when it comes to finances.

It’s an observation that many suppliers to entrepreneurs choose to deliver invoices digitally from now on. But that doesn’t guarantee saving time. It’s a flawed perception. Yes, the entrepreneur has direct and digital access to this particular supplier’s invoices. No, that’s not better.

The entrepreneur has dozens of portals and channels delivering invoices. I now start seeing agents acting on this phenomenon by scraping these portals, a technique to collect all invoices. It’s not a solution, it’s a workaround. And it’s definitely unfit for the long term.

Back in the day, the mailman came. The start of an invoice’s journey was always the same. Now more than ever I hear entrepreneurs complain that maintaining different channels, letters, emails, portals, banks delivering invoices… is no longer sustainable. The number of invoices paid on time is at an all time low. Moreover, collecting these invoices has turned into quite the task for the entrepreneur.

Putting together your records to then hand them to an accountant has become an incredibly labour intensive process. That can’t have been the purpose of digitisation, can it?

UBL and E-FFF

We’ve spoken about solutions, now for the theory. UBL is short for Universal Business Language. Don’t let a complex abbreviation startle you, it’s merely an open protocol allowing to send an invoice in the form of a structured file. E-FFF is the Belgian variant.

You can compare it to a running list in excel with 2 columns: 1 with a field description, the 2nd with a field value. Done. Such a UBL can be made by your invoicing software and read by the receiver’s accounting software.

Only the receiver’s accounting software? Unfortunately, yes. And the story of the current digital invoice often ends there. An entrepreneur without access to their accounting will not be able to read nor pay these invoices! They will – subconsciously – ignore the invoice or request a physical duplicate from the sender.

That’s where TOCO comes in. TOCO will first make the invoice legible and processable to the entrepreneur and no longer only for the accountant and their software. This allows us to automatically pay, archive and send invoices to our accountant. It’s an all-in-one solution.

Archive

Another challenge for the entrepreneur when it comes to keeping their records, is the 7 year retention obligation. Certain records are required to be kept for 7 years, but what if they’re spread over different portals?

Will you print everything to be able to bundle it in a single place? No, TOCO is the entrepreneur’s archive. A single place, safe and in accordance with the SPF Finances’ stipulations.

Executing and following up on payments

No one likes it, executing payments. It seems so useless to copy all of those digits from a document to a banking application. Following up on payments received is also a big job for many an entrepreneur. Paying an invoice might be possible from the different portals offered by suppliers, there is still a large chance of paying an invoice twice or not at all.

Moreover, an entrepreneur likes paying close to the expiration date. When the invoice in question is consequently sent to the accountant, another list is to be created. One to follow up on outgoing payments. What entrepreneur does not have a second set of records, solely for their own peace of mind? Not efficient at all.

TOCO allows you to collect all of your invoices and send them to your accountant while leaving them available for payment. Following up payment of inbound invoices is possibly even more intensive and necessary to keep your company healthy. Another place where automating your records is helpful.

Why is automating your financial records advisable?

Customers pay late, not at all, in parts or they pay a new bill before an older one. As an entrepreneur, do you use several bank accounts? Then the search for a payment is possibly even more challenging since your customers have their pick of different accounts to pay to.

TOCO unites all of your business accounts into a single solution. You can make payments from all accounts without having to log on to every separate banking portal. And all payments from customers throughout all of your accounts can be accessed through that same solution: TOCO.

In the long run, everything will be unified. You will automatically receive actual digital invoices, the payment will draft itself, you approve it or even automatically confirm it. The document is automatically sent to your accountant, directly into their accounting system. That’s true digitisation.

How do you think the role of the accountant will evolve towards the future?

I recently wrote a blog (in Dutch, Ed.) about the conception of accounting. Accounting, in its current form, has been around for over 5,000 years. It came into existence for one important purpose: traders of old wanted to know how their business was doing. They wanted insight into their financial situation.

Today, it seems like many accountants drifted off to only legally taking care of accounting. Don’t get me wrong, modern and regional obligations make even that a daunting task. But the entrepreneur expects more than the legal minimum.

Advice

When you read about the role of the accountant, advice is the number one with a bullet. And that is not entirely unnecessary. I too, as an entrepreneur, am in need of advice and want the best for myself. But advice is supported by data. By the story. And the accountant does not always have – direct – access to all data. (Just like the entrepreneur unable to access their own books, Ed.)

Once the accountant has access to all the data, I mean accounting, fiscal and banking data, only then advice can follow. And that’s what TOCO represents,Together Connected. Because the entrepreneur uses it to access handy tools for their financial record keeping, it creates valuable data providing insights for both them and their accountant.

Digitisation

We need to bring it up again. Digitisation. The accounting industry has already been taking a number of steps toward digitisation. And that already made it so that the accountant presumably has more time for other services than only accountancy, like giving advice. But the digitisation as we know it today is in effect only provided for the accountant.

It seems like the most important asset of the accountant, the customer, was forgotten in the process. Just about all tools available today are meant to simplify the process on the side of the accountant and not the side of the entrepreneur. It poses quite the challenge for the accountant to help digitise the entrepreneur when it results in no real value for them.

What technological evolutions or trends will impact the SME’s financial record keeping in the future?

Accountancy apps are becoming more prominent. It starts with pre-accounting: we need to give input faster to get decent output and advice. It’s clear that accountancy apps with more value to the entrepreneur are underway.

PSD2

Another abbreviation. Payment Service Directive, version 2. European law obligates banks to open up all accounts to their holders. The entrepreneur can then choose to link their accounts to any applications they are using. This provides more insights into their payment traffic, of course, over their different banks. But it also enables the entrepreneur to make even better analyses.

Monetary transactions go hand in hand with accountancy related transactions and trends. TOCO will tell the entrepreneur for which transactions accountancy related documents like invoices are needed. An important step in the automation of any record keeping system.

Automating

I’m coming across a lot of trends about accountancy automation. No hands accounting, for one. A good-looking and efficient solution, but it, again, starts at delivering data. No input, no output.

Read: as long as the entrepreneur does not experience added value from delivering their invoices or the way they can deliver them, they will keep procrastinating. The automation will not be put to full use and we’ll be back at square one. A real chicken-or-egg-story.

The millennials are coming

Possibly the most underrated – technological – factor of all! Clients will bring about change themselves. Toward the future, the younger generation will lead by example in many aspects… almost everywhere. Many of the current young and future company owners will start out differently. Paperless and automated accountancy is the exact reflection of what young CEOs and accountants will want to see over the coming decades.

The age of the millennials literally means that accounts will have to work with clients totally different from those we know today.

Proactivity, improved operational transparency and a personalised approach are only some of the minimum requirements of the new generation of entrepreneurs.

Looking for more expert insights? Philippe explained how to optimise your financial record keeping process, the role of AI in accountancy and 5 tips to streamline your financial records.

  • [Interview] How the TOCO-software simplifies your SME’s financial record keeping
  • AI in accountancy for SMEs: what the future holds
  • 5 tips to optimise your finances

Accountants, use your DRS now!

Doesn't DRS tell you what? It's a Formula 1 term. And it stands for Drag Reduction System.

DRS is a tool that increases the top speed of the car and makes overtaking easier. What’s more, a driver can only use it to overtake another driver. The person being overtaken, according to the regulations, is not allowed to use it at that moment. Fascinating! What will become your tool in these challenging times?

"What a year it's been this week?"

-That’s how I started my last LinkedIn post on Friday.

All economic laws were adjusted immediately. I recently bought the book “Economics” from good friend Johan Lambrecht. Johan writes about economics without formulas. I often thought about Johan this week. I normally see him every week. He whispered to me when he published his book: “After reading it, you understand and speak the political-economic language yourself and you can follow the economic policy measures critically.” -Will his book remain a manual or will it promptly become a reference book? I’m looking forward to our next Monday Johan, we need to talk!

But it wasn’t just the economy that went all the way. Suddenly, digitization was no longer discussed but actually implemented. Let me be careful, another respected Prof. Stijn Viaene posted this week: Be careful! Don’t reduce digital transformation to improvisation and teleworking. Seems very ‘agile’ – and it often is, but there is more work to be done. #remainmindful #futureproof

He’s right. And yet. Agile ladies and gentlemen. Agility I’ve seen more than ever. And that’s a first move. If you search for agility on Google, you promptly end up with this statement: ability to think and understand quickly. Stijn keeps it up; responsiveness to change(In his must-read book: Digital Transformation Know How)

Be careful! Don’t reduce digital transformation to improvisation and teleworking. Seems very ‘agile’ – and it often is, but there is more work to be done. #remainmindful #futureproof

The word is out

Agile. It reminds me of my daughter who didn’t make her first runs until she was 19 months old (!). No matter how much we encouraged her, she didn’t do it until she found the right balance. That balance came suddenly. And most of all, without her even noticing it.

This week I saw many accountants taking steps. They have been agile in drawing up the balance for some time now. But still, this was completely different.

Let’s not go around the subject, we have to talk about it. Digitalization. In the accounting industry quite a few steps have already been taken towards digitization. And that means that the accountant probably already has more time for providing services other than just accounting, such as advice. But the digitisation as we know it today for accountants is effectively only there for the accountant.

It seems as if the accountant’s most important asset, his customers, have been forgotten in the entire process. Virtually all the tools available today make the process easier for the accountant and not necessarily that of the entrepreneur. It is therefore a special challenge for the accountant to persuade the entrepreneur to take advantage of a process from which he does not derive any direct benefit.

Well, these laws were also promptly amended this week.

The accountant, who provided advice. Check. I also consulted myself with my accountant. About the latest developments and how I should anticipate them.

Three cheers! Advice was given as never before. More than that, they asked for advice like never before. The entrepreneur found his way to his accountant, faster than ever.

Accountant, activate your DRS now!

Here’s a chance! The entrepreneur is a bit happy that the accountant is here. And that he can be reached.

Now it’s the accountant’s turn. Activate your DRS, Drag Reduction System. 

I’ll explain myself.

As an accountant, you’re in the cockpit now, ready to make a difference. Onboard your clients in a digital world. Convince them to work online. And choose the right tools for your clients. It will reduce a lot of drag in your processes.

Everyone has been shouting it from the rooftops for years: “My new business plan as an accountant? -I’m going to give advice and sell. Accounting tasks will be the basis from which everything starts.”

The advice you gave this week, dear accountant. Numerous, tight and correct. But was accounting effectively up to date? We’re approaching the end of quarter, could you actually give your client a direct insight into his situation?

“My new business plan as an accountant? -I’m going to give advice and sell. Accounting tasks will be the basis from which everything starts.”

Give them what they need

Within TOCO I developed a mantra: Give them what they need, and you’ll get what you want. Freely translated: give your clients everything they need and you’ll get what you want as an accountant. Customer centric.

Accounting apps are becoming more prominent. With regard to pre-accounting, I’m not talking about the technical side of the business, but anything that makes the entrepreneur deliver his documents to you, the accountant, faster: the input needs to be faster in order to arrive at proper output and advice. It is clear that accounting apps with added value for the entrepreneur are now crucial.

“Great customer experience emerges from the way you solve your customers’ problems.” Stijn Viaene, Vlerick

Involve your client, give him those tools.

And speaking of TOCO, our brand promise is literally Together Connected

Activate your DRS. Give your client what he needs to make his process smooth. And you’ll speed up your own process right away. Away with the drag. Get documents daily. Not in a box or in a folder on your PC or server. No, right in your process, where it’s supposed to be.

The customer wants it himself

Perhaps the most underestimated – technological – factor of all! “The customer will take care of the change himself! In the future, the youngest generation will take the lead in many ways… of almost everything.” -I wrote this a month ago in an article.

Today is more immediate than ever. Many business owners see it differently. Paperless and automated accounting is the exact reflection of what the customer wants to see now. Just like proactivity, improved operational transparency, and a personalized approach. These are just a few of tomorrow’s minimum requirements.

With TOCO, we bring a new indispensable application for entrepreneurs. It allows the customer to keep a close eye on his financial administration. His different bank accounts are brought together in one portal, where all his documents, invoices, transactions and accounting data can also be found. It is also the place where you communicate together. Right next to the figures.

“We remove the complexity of accounting by offering the financial management of your company in one convenient application.”

And for you, best accountant, we’re the engine, your DRS button. Push it. NOW. Right now! You’ve shown you can do it!

How the TOCO record keeping software simplifies your SME’s accountancy

How the TOCO record keeping software simplifies your SME’s accountancy

Alongside The Glue (the fintech company run by Jurgen Ingels and Stefan Dierckx), Philippe Kimpe (39) developed a software platform that helps entrepreneurs to unify and control their financial records, from billing and banking to accounting.
Philippe was the head of the IT department in a prominent accountancy company when he thought up TOCO’s concept.
“We got so many positive reactions, I decided to give up my job and completely go for it”, Philippe says.

After working on the platform for 3 years, Philippe founded TOCO along with Veroniek Willen (COO) and Sven Beauprez (CTO) in february 2019. “Veroniek has a background as a consultant in banking, Sven has a lot of experience as a software architect.
This versatile cocktail of accounting, banking and technology made TOCO quickly take flight. Moreover, with an average age of 35 we are no longer twentysomethings creating a startup from an attic somewhere, but experts with a lot of experience.”

What added value does TOCO generate for entrepreneurs trying to streamline their financial records?

TOCO is a new indispensable application for young entrepreneurs. It allows you to closely follow up on your finances. It unites your different bank accounts into a single portal, that also stores your documents, invoices, transactions and accounting information.

“We remove the complexity by offering one handy application for your SME’s entire financial archive.”

For what type of company or entrepreneur is TOCO best suited?

“TOCO is available for everyone – self-employed or SME – who dreads collecting and finding all of their documentation for their VAT returns each quarter, and who loses a lot of time in the process. TOCO creates a pleasant environment where you can upload, control, pay and send documents to your accountant.

With the software, you’ll regain control over your accounting system. You’ll keep everything close and your accountant won’t have to wait until the end of the quarter to work on your records. We can’t make it more fun, but we can make it easier.”

Where do you see TOCO in 5 years?

“In the short term we mostly want to release a qualitative financial record keeping software into the Belgian market, one that functions ‘maniacally’ well to win the domestic market. Besides that, our software is already completely available in the rest of Europe. We’ve already been talking to the UK, the Netherlands, France, Germany, Finland and Italy, among others.”

“We remove the complexity in financial record keeping by offering a single application for all of your company’s records.”

Looking for more of our expert’s insights? Philippe also shared his views on the evolution of record keeping, the part AI might play in accountancy and handed us 5 tips to streamline your financial records.

  • The new accountancy: the evolution and automation of your financial records
  • AI in accountancy for SMEs: what the future holds
  • 5 tips to optimize your finances

Ready for the next step? Get advice from the Brainbridge experts about being a freelancer in IT or check out the TOCO financial record keeping software to optimize your processes.

The road to doing business through sports

Marathon-stress!

I’ll be in Seville on February 23rd. To run the marathon – at least that’s the intention…The last few days I mainly feel fear of failure…months of preparation seem to have been for nothing…legs are blocking, muscles hurt, I don’t speed up anymore and I only have an eye for things that can go wrong.

So now it’s time to start believing in myself again! Storms like Ciara or Dennis couldn’t stop me. I can do this!

Good preparation is half the work

Running a marathon is a process and that process started about 3 months ago. Both body and mind have been trained for that one moment (although that one ‘moment’ is expected to last 4,5 hours   ). Running the marathon is the ‘reward’ for the hard work that has been done. And that it’s hard work, I can assure you! This is how I handled it:

  • Help from a coach

A training schedule works for me. Based on a fitness test, I had a training schedule drawn up at Energylab. The plan is based on my ability and I carry it out. 4 days a week. Without thinking about it.

  • Measuring is knowing – working towards a goal

Carrying out a training course is fun, but even more fun is keeping track of everything, seeing progress in numbers and getting “kudos” from fellow athletes in between. The last three months looked like this – according to Strava:

  • Setting priorities and growing character

Managing the agenda and scheduling training is a challenge. It takes character to put on your running shoes at night and brave the winter rain and wind for an hour.

  • Support from friends and colleagues

Running with an adapted training schedule is lonely. Luckily, I could count on a good friend to accompany me on the longer endurance runs. When I planned a training session at noon, the colleagues run with me enthusiastically. Thank you! You made those 54 hours a lot more enjoyable! 🙏

The reward

No matter how February 23rd goes – fast or slow, with or without a medal – the reward is already in. Despite the fear that occasionally overwhelms me, I feel strong and resilient: the mind is stronger than the body… And that feeling doesn’t only come in handy when exercising. It also helps to endure the rollercoaster of doing business. In any case, the 8 phases of a marathon are very similar to life as an entrepreneur   :

8 stages of marathon running

  • phase 1: excitement
  • phase 2: denial
  • phase 3: shock
  • phase 4: isolation
  • phase 5: despair
  • phase 6: ‘the wall’
  • phase 7: confirmation
  • phase 8: elation phase

So I’m confident I’ll get to Phase 8 on February 23rd! 🚀

What are your tips for getting through phase 3 to 6 – as an entrepreneur or as an athlete?

Veroniek

PSD2 gives you control over your financial data

PSD2 gives you control over your financial data

Hi, my name is Veroniek Willen and I'm responsible for Operations within TOCO.

Much has been said and written about PSD2 (Payment Service Directive). Certainly for your financial service providers, such as banks and bookkeepers, it has been a popular conversation topic for some time now. But what does it actually mean for you as an entrepreneur, now that the first applications of PSD2 are gradually being launched on the market? 

A framework for sharing financial data

PSD2 is a European regulation, and therefore applicable to all European banks.  The regulation obliges banks to open account information and payment initiation when you, as an account holder, give permission to do so.  You can only give this permission to parties who have a licence with the National Bank. This licence is only granted after a thorough examination of the internal organisation, compliance and IT security. The parties thus comply with strict conditions with regard to the security of your data.

Your financial administration becomes a lot more efficient

“Cash is King” goes the saying, meaning that your cash position should be the beating heart of your business. That’s easier said than done.

To do your administration, you typically use a digital archive where you collect all important documents (from purchase and sales invoices to company documents). If you want to make a payment or want to know whether a sales invoice has been paid, you consult your banking application(s).  And at the end of the quarter at the latest, you make sure that everything reaches the accountant.

Your financial data are scattered throughout your archive, your banking application and the bookkeeping. Anyone who has tried to make a cash or budget forecast knows how challenging it is to bring together data from these different sources.

With PSD2 it is not only possible to finally link your bank information to your documents, but also to make a payment directly from your documents. You can also share your bank details with your accountant, so that these data are also linked to your bookkeeping.

With TOCO, you don't have to wait for PSD2 - Centralise your financial administration right now.

PSD2 offers numerous advantages for you as an entrepreneur, but so far we have seen a slow adoption. Even though the legislation has been applicable since September 2019, few banks are ready to deliver qualitative data and the number of parties offering solutions is limited.

With TOCO, you can already enjoy the benefits awaiting PSD2.  The predecessor of PSD2 is CODA (coded daily statements) and these CODA files are usually already processed in your accounting system. With TOCO you can now consult CODA files yourself. This way you always have an overview of your cash position and bank transactions at a glance.

Payments of invoices can be made in TOCO by means of a QR code. This QR code works at KBC, Belfius and Bunq. This way you do not have to type over all the payment details of your invoice into your banking application.

What’s more, you can easily forward your documents to your accountant so that your bookkeeping is always up to date.

The advantages at a glance

  • PSD2 is a European regulation, and therefore applicable to all European banks.

  • As an entrepreneur, you give yourself permission to share your data

  • The parties with whom you share the data must have a licence from the National Bank. This means that they are thoroughly screened and comply with strict conditions regarding the security of your data.

  • Control over your financial data provides you with the following options:

    • Bring together your account information from different banks in a single tool, so that you maintain an overview of your cash position.

    • Link your documents to your bank transactions. This gives more context to your bank transactions and makes it easier for you to look them up later.

    • Pay your invoices easily and with one click, without having to switch to your banking application.

    • Share your documents and your bank details with your bookkeeper so that reconciliation in your bookkeeping can run smoothly.

With TOCO, you don’t have to wait for PSD2!

TOCO gives access to your CODA files and let you connect with your bookkeeper to make your administration more efficient already.

TOCO gives you peace of mind when it comes to your paperwork:

  • centralise your documents
  • pay for them with one click
  • and forward them to your accountant…all from one solution.

TOCO join forces with other Belgian fintechs to accelerate PSD2 implementation

Belgian fintechs join forces to accelerate PSD2 implementation

Interest group A78 founded to provide consumers with the service they are legally entitled to

As of today, A78 unites Belgian payment institutions licensed by the National Bank of Belgium. As a result, the new payment institutions, mostly so-called fintech companies, now have their own interest group.

Press Release

The association, of which the full name is “Association of 7 and 8”, unites all Belgian payment institutions licensed by the National Bank of Belgium (NBB) for services 7 and 8, respectively the new payment initiation services and account information services. Hence the name A78.

Rapidly changing banking landscape

The new interest group exists alongside other sector organisations such as Febelfin, which has been known since 2003 to represent the interests of the financial sector in Belgium. In practice, these are mainly traditional large banks.

However, technological and legal innovations have shaken the sector up considerably in recent years. Among other things, the European PSD2 (Payment Service Directive 2) regulations, which became applicable on 14 September 2019, opened the doors to new, mostly technological, players on the market. These players often have different needs and interests than the traditional players. A78 will represent and defend these interests vis-à-vis the government, national regulators, European or supranational institutions, traditional financial institutions and consumer organisations. It will also inform and advise its members and act as a spokesman to the media.

Joining forces for PSD2 implementation

A first important topic that will be addressed is to collect all the problems of the members concerning PSD2 connections with the Belgian banks and discuss them bilaterally with the banks and with the NBB. The so-called APIs (digital connections that the banks have to provide) often fall short. As a result, the customers of these new payment institutions cannot get the service to which they are legally entitled.

The interest group was initiated by Cake, the free banking app that will be launched this year and which allows users to manage multiple accounts from 1 app, gives advice and cashbacks and allows users to earn a penny by processing their banking transactions into insights for businesses. After consultation with the NBB about the faltering implementation of PSD2, Cake took the initiative, at the request of the NBB, to join forces with other fintech players in order to form a single point of contact for parties such as Febelfin and the NBB.

“More than 4 months after the PSD2 deadline for the banks, we are still experiencing problems connecting to the APIs of several Belgian banks. Consumers are therefore still unable to make proper use of the services of Cake and other new players even though they are legally entitled to do so. We hope, with A78, to reach a constructive solution with the banks soon.” says Davy Kestens, founder and CEO of Cake. 

“The Belgian consumer will be the primary victim of poor implementation of the new banking regulations.”

Open association

A78 was set up as an unincorporated association. The aim is to connect all players working under license 7 and 8. In the course of the coming months, A78 will be converted into a non-profit association. Then all payment institutions (including those with permits 1 to 6) will be able to join.

For the time being, the chairmanship is in the hands of Yves Bovin, Head of Legal & Operations at Cake. Once the association is fully on track, an independent chairman will be appointed.

Our Mission

A78 was created in January 2020 and aims to unite all Belgian payment institutions licensed by the National Bank of Belgium for services 7 (payment initiation services) and 8 (account information services).

A78 will represent and defend their interests vis-à-vis the government, national regulators, European or supranational institutions, traditional financial institutions and consumer organisations.

The members of A78 are Accountable, Cake, Digiteal, Exthand, Ibanfirst and Toco.

Forward documents digitally to your accountant: only 1 click

Forward documents digitally to your accountant: only 1 click

Hello, my name is Jonas, Lead Analyst on the TOCO platform. TOCO is the abbreviation of 'Together Connected' and that's exactly what TOCO stands for: easy collaboration with your accountant. In the next blog I would like to tell you how you can forward your documents to your bookkeeper in just 1 click.

Inbox

In the previous blogs I already described how to easily upload your documents to TOCO: via the upload button or via your TOCO email address. As soon as they are uploaded you will find them in your inbox under the menu ‘Documents’ > Accounting. The inbox shows the list of uploaded documents that have not yet been sent to the bookkeeper. Which characteristics of the documents are shown, depends on their status. If they have been received by email, you have not yet filled in data such as ‘type of document’.

It is mainly the ‘type of document’ that is important. We send the type of document along to the accounting package. More specifically, we have several digital mailboxes for each type of document. This way, your bookkeeper can easily process the documents. Purchase invoices must be processed differently from sales invoices and so on.

Forwarding to your bookkeeper

On a document in your inbox you can perform 3 actions:

  1. Send to accountant

  2. Move to company files –> will be discussed in one of my next blogs

  3. Delete

Tip: If the ‘send to accountant’ button is greyed out, the file is larger than the allowed file size of your accounting package. Try to reduce the size of the document.

As soon as you have forwarded a document to your bookkeeper, the document will move from the tab ‘Inbox’ to the tab ‘Sent to accountant’. In the tab ‘Sent to accountant’ you will see the status of your document.

  1. Sent: document has been successfully sent to your accountant.

  2. Failed: document was sent unsuccessfully. Try again via the ‘Resend’ button.

The status of your documents

As soon as the document has the status ‘sent’, the document is delivered to your file in the accounting package of your accountant. Your accountant can now start processing your documents. From now on you know exactly when your accountant has processed your documents, because TOCO gives you back the status of the processed documents. In the tab ‘Sent to accountant’ you can see that the status of your document has changed to:

  1. Booked:document has been booked by your bookkeeper.

  2. Refused: document has been refused by your accountant, e.g. because it was a private payment

To consult the booking number of a document, open the document (by clicking on the document name) and then you will see the status and booking number from your bookkeeper’s accounting package on the top right.

Your bookkeeper doesn't work with TOCO yet?

You can of course also use TOCO if your bookkeeper has not yet taken the step to TOCO. How to do so will be explained in one of our next blogs.

And THAT is how you go paperless, welcome in 2020!

And THAT is how you go paperless! Welcome in 2020!

A human being is a creature of habit, and yet...

At the start of each year we launch some good intentions: we want to do more sports, drink less, eat healthier, spend more time with the family, …

Easier said than done, it usually turns out around summer.

We let technology make our lives easier in so many ways and yet there is still a barrier to trying something new.

Let 2020 be the year in which entrepreneurs say in full: ‘now I’m going for it, now I choose TOCO’. The late evenings in front of the computer will be part of the period for the year change.

Do business consciously and leave administration to the technology. Always have access to your complete administrative file, find documents very quickly, pay in just a few clicks, follow up payments, communicate with your advisor about a document, deliver your invoices in the accounting software and get immediate feedback about your company.
Reduce the workload of your accountant and opt for quality. Connect with your trusted advisor.

We wish you a warm 2020, a year in which you make time for what really matters.

Become TOgether COnnected and make time for those good intentions!

Open Application

We are looking for an expert JavaScript front end developer who can help us build an innovative user interface for SMEs, accountants and banks. The front-end technology stack is based on Vue.js with Vuetify, all written in Typescript. UI/UX designs are always made by an experienced UI/UX designer to use as a basis for actual implementation. You will be involved in the development, testing (unit/smoke/integration), build and deployment of the new front end. You also have some affinity with microservices architecture to call and orchestrate backend services.

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TOCO embraces a new team member🥳

TOCO Embraces a new team member🥳

We are delighted to announce we are boosting our leadership team with a Chief Commercial Officer, Olivier Constant.

Olivier has 25 years of experience within the technology industry, including almost 15 years as a Sales Director at Exact in Belgium, France, UK, Spain and Germany.

In his role at TOCO, Olivier will be responsible for putting TOCO on the map on Belgian and international soil by building a good sales organization in close cooperation with accountants and entrepreneurs.

 

Before taking on his role at TOCO, Olivier held various leadership positions at Exact where he worked very close with Belgian accountants by introducing Exact Online and building significant success in terms of market shares, launch of new digital ways of working and a collaborative platform.

Olivier’s experience in sales management has also helped companies like EMAsphere to expand their global sales teams and account management capacity.

We let you in on a little inside info about Olivier 🤫

Beside his international sales career, Olivier is passionate about cycling. “Cycling is gaining new popularity as a healthy and environmentally sustainable form of transportation. But cycling, for me, is also a way to keep my balance in life. And in the end I just love to challenge myself. Every year I try to climb at least one impressive mountain.”

Just some of the reasons Olivier was happy to join our TOCO team…🤗

“When you’re looking for a new role, there are certain things you look for in a company,” says Olivier. “Do they have a good leadership? Are they people-focused? Do they have great ambitions? And lastly, do they have a solution that is innovative and forward thinking? TOCO has all of above.”

“TOCO is a fast growing fintech,” comments Olivier. “They have been growing at an amazing pace and have already closed key partnerships, I am really looking forward to support them on this journey. Taking TOCO to the next stage of their vision is my number one goal.” 

“We are incredibly pleased with the arrival of our CCO. Given the rapid growth of TOCO in recent months and in order to be able to respond to market demand, there could not have been a better timing for Olivier to join our team. His experience and his absolute expertise within the accounting sector are a great asset to TOCO. Olivier and I already worked together in the past, being in a client-supplier relationship, so we are not strangers to each other.” explains CEO Philippe Kimpe